Code of Conduct

The Novafield secretariat shall take every reasonable precaution to ensure that meetings are managed in such a way as to ensure that the risks of inappropriate discussion taking place are minimised.

As a practical matter Novafield therefore undertakes the following:

• Novafield will post these guidelines on its website so that shareholders and the public have access to it.
• Written agendas for each Novafield meeting must be drafted and circulated prior to the meeting and every agenda will contain, as its first and standing item, a competition law reminder.
• Either the chairman or the secretariat representative shall make sure that all participants are aware of EC competition law obligations and the fact that all Novafield meetings will comply with them. This will be recorded in the minutes of the meeting.
• The Novafield shareholders shall approach the Novafield secretariat in cases of doubt regarding the compliance of any agenda items with competition rules. The Novafield secretariat shall contact legal counsel for review of this particular agenda item.
• It is still possible that a sensitive matter will be discussed during a Novafield meeting. The Novafield secretariat together with Novafield shareholders will consider having legal counsel present at a particular meeting.
• Comprehensive minutes of each meeting shall be drafted and any comment or request for amendment shall be communicated to the meeting chairperson and to the chair of the Novafield secretariat as soon as possible following receipt of the minutes.
• In each meeting, a list of participants shall be circulated during the meeting and signed by all participants. The list shall be appropriately filed by the secretariat. The list of participants shall be included in the meeting minutes.
• Novafield shall keep agendas, minutes and attendance lists of every meeting chronologically.
• Novafield shall give meeting participants access to agendas and minutes of the meetings they have attended upon request.